This integration requires a license for Easygenerator. If you'd like to trial Easygenerator or find out more - just speak to your HowNow CSM or Account Manager 👍 .
Easygenerator offers seamless integration with HowNow to publish your courses. This option is accessible to all Easygenerator plans, except Free.
Activating your integration with HowNow and Easygenerator
To push your courses to HowNow, you need first to request access to this integration.
Go to the Publish step -> Integrations -> HowNow and click on the Contact us button.
2. After sending your request, the Easygenerator Customer Success Team will be in touch with you via email to finish the setup.
Note✨: The information mentioned in this form will be required for the setup.
Publish your course to HowNow
Once the integration is activated, and you've created your course, head to Settings > Progress and login > Results Tracking to turn this off.
All analytics and learning progress will be captured directly within the SCORM Cloud, meaning there’s no need for data to be sent from Easygenerator synced through to HowNow. Therefore this makes Authors’ lives easier, as the LRS activation (Learning Record Store) is not needed, and there’s no chance of disrupted data (data coming from two different sources).
After the above step, go to Publish > Integrations, and select the HowNow option.
As you set up this integration for the first time, it’s essential - as an Author - for you to allow your email address to be shared with HowNow. This allows the SCORM records to be accepted by HowNow, as the LXP is connected to Easygenerator, and your title as the Author of content from EG, being reflected on HowNow.
Failure to share your email address, will result in your course not being published at all, as HowNow needs an email address to be retrievable from Easygenerator, in order to publish its content.
Once this has been done for the first time, it won’t be required again.
You can set the course duration (optional) and click on the Send to HowNow button to publish your course.
Note✨: The limit on course duration is 999 minutes.
You can still export your SCORM file even after the integration with HowNow has been done, if need be. It can be in any one of the three SCORM file types:
SCORM 1.2
SCORM 2004
xAPI package
Select Publish, then the SCORM/xAPI tab (right next to the Integrations tab). Click on the Download button next to the Last Activity date and time.
Best practice - as with any tech software - is to run one or two tests (whether it's integrations that you've set up, or other types of implementations) before you officially use them for your Users/learners.
Once you've published your course to HowNow, it will sit in your Studio as a Draft SCORM Course.
You'll also notice the Easygenerator option from within the Studio, which takes you back to your Easygenerator homepage, should you want to create new content.
Easy access for assigned Users 🙌🏼: We've made sure that all Users who are assigned to Easygenerator content, no longer need to sign-in, but rather can access the content, directly from within HowNow.
This provides your teams with a seamless user experience, and doesn't prevent Users needing to enter their login details, during what should be quality learning time.
Once published from within the HowNow Studio, insights for your Easygenerator course will appear on the Content page of your Dashboard panel.
From here, you can select the 3-dot menu to edit, unpublish and delete the content.
Some points to be aware of include the following…
EG descriptions will be added automatically to the long description fields in HowNow.
The Courses can be previewed on HowNow, as with any HowNow content type.
Mark as complete will also be available.
Language selection 🇫🇷 🇯🇵 🇳🇱: All Easygenerator courses that are published on HowNow, will always appear in English, regardless of the language selected on Easygenerator. This includes upon first publishing the content, and updating the course afterwards, from within EG.
You can however, always update the language type in HowNow, by heading to the first step in the SCORM Course editor, for the EG content.
Check-out the following walk-through video, below…
Updating your courses: Editing on Easygenerator
The Edit option for the 3-dot menu on the Content page, will open a pop-up message reminding you that any changes will need to be made directly on Easygenerator.
Open Easygenerator will take you to the EG Course page.
Once changes have been made, select the Update Course button, to ensure those changes are reflected on HowNow.
Note✨: At this point, Users will receive a notification explaining that the Course has been updated. It's important to remember that...
Notifications will only be sent to User with In Progress status.
Changes made on HowNow won't trigger the Notification - it is only sent to Users when the change has been made from Easygenerator.
Users' analytics won't be updated until they've gone back into the Course again to do the learning.
If you simply changed the course duration, click on the Resend to HowNow button to update it.
❗Also important to remember:
Please note that clicking the Update course button will NOT send the course to HowNow, for courses that were already published before HowNow was enabled for your account. If a course was already published via the Private link (or any other publishing option), you will need to go to the Integrations option under the Publish step and then click on the Send to HowNow option to publish the course on this platform.
When changes to the content and/or settings are made in Easygenerator, it will be the user who published the content, who is assigned as the Author on HowNow (e.g., shown in the Content History logs).
This means the actual course creator in EG won't be made the Author on HowNow, if it was in fact a Collaborator who actioned the publishing of that course. This is because EG only shares the Publisher’s email address, therefore HowNow is unable to identify the exact user who made the change. Therefore, the Publisher’s name will appear within the HowNow Content History logs for the Course.
To resolve this, and help keep records as consistent as possible, we will assume that all changes are made by the Author - this means the publisher on EG will be shown as the Author on HowNow.
Updating your courses: Unpublishing/Deleting from HowNow
UNPUBLISHING
When unpublishing Easygenerator (EG) content from HowNow, it's important to remember the following impact this will have on your reporting data...
Data present in the Content page insights table, will remain stored on HowNow, prior to the course being unpublished.
You can unpublish and republish your course directly in HowNow. Course data will still be sent from Easygenerator to HowNow, even if the Course is in an unpublished state on HowNow.
Note: Easygenerator does not include an Unpublish option. You can delete courses or update their content.
DELETING
When deleting Easygenerator (EG) content from HowNow...
All data will be permanently removed from your organisation's HowNow workspace.
Republishing this same content from Easygenerator to HowNow, will cause the content to be treated as an entirely new course on HowNow. Any previous data, progress tracking, etc., won't be transferred over, but instead, the new learning data will start to be recorded.
When deleting Easygenerator (EG) content from EG itself...
Any course deleted from Easygenerator will remain published on HowNow. This means Users will still have access to it, from within HowNow.
Reporting on Easygenerator Assessments
Tracking Assessment completion is made easy thanks to the Export option made available, via the Assessments page. The data obtained from the file download, will be presented in a clearer format than is originally given by Easygenerator, itself.
Note✨: The SCORM Cloud acts as a host of all insights related to EG Courses. HowNow retrieves this data directly from the SCORM Cloud, to make it visible on the Dashboard pages. If it's not captured by the Cloud, then it won't appear on HowNow.
Select the Export button, then Gradebook. This will result in an email being sent to you, allowing you to download the CSV file from the link provided.
Within the email, the link to download the CSV file will be valid for up to 72 hours from receiving it.
Once opened, your CSV file will display fields showcasing the status, score, answers given and more - easy for you to report your findings to team leads, and L&D.
Note✨: It's important to remember the following points...
Easygenerator Assessments will still appear as an entry on the Assessments page data table, even if no interaction has occurred on Easygenerator. It will show a value of "0%".
The value of "0%" will also be shown in the data table in HowNow, even if there's no Assessment featured in the course, and the User has completed the learning. This is because EG provides this value by default as part of its completion workflow.
Again, do remember that tracking will be between the SCORM Cloud, where data is stored, to be collected by HowNow.
Within the Gradebook CSV file, you will see the following entries that are based on EG's own reporting experience:
"1" - this number represents a correct answer
"0" - this number represents an incorrect answer
"-" - the hyphen means that no answer was submitted.
When Users retake an EG Assessment, their entry within the HowNow data table will be updated. The retake won't cause a new entry (row) to be created each time.
Courses published on EG before the HowNow integration was activated, will still be exportable, when Users complete it.
SSO Login: This isn't necessary for assigned Users, to access the Course, as it will be fully accessible to them, via HowNow.
This option would be best used for the Authors of the content. They can either log in manually, or use the SSO option.
For more on how to use Easygenerator, as an authoring tool, visit the EG help centre, here: https://help.easygenerator.com/en/