How to create a Webinar

Webinars are great for broadcasting mass-training sessions to big teams. Get started by using the steps outlined below.

Alfie avatar
Written by Alfie
Updated over a week ago

Webinars are a great way to share large-scale training sessions to multiple team members across an organisation, it's a good way to share key information in engaging and fun sessions too!

Get started with a Webinar:

  1. Select Webinar from the Studio (or use the (+) Icon on the homepage).

2. Fill in the following fields of Step One, the Information step.

  • Webinar Name - the title of the content, searchable by assigned Users.

  • Webinar Summary - a brief description, visible on the content card.

  • Description - providing further detail about the Webinar session and adding any important links.

  • Channels - assign the class to the relevant Channel - usually based on the topics included.

  • Skills - map relevant Skills to your Webinar, so Users will know what Skills they'll gain, when attending.

  • Language - the language the Webinar will be held in. This can be viewed via the Dashboard data tables.

  • Collaborators - Contributors, Managers or Admins who can help you edit the content you're creating.

  • Cost Per Learner - if you want to make the Webinar into premium content, set a cost for Users to spend their Learning Budget towards.

  • Verifier - the subject-matter expert, responsible for checking the content based on the Verification Interval.

3. Set the Date & Time:

  • Live Class Duration - in increments of 30 mins

  • When do bookings close? - how many minutes a User can book a class before it starts.

  • Select Date and Time of Event - set the date and time slot of the course, and the region. You can also set a Recurring Event.

4. Add Resources (Step Three) if needed and Assign your Learners (Step Four).

Note✨: In the Release & Deadline step, you'll have the option to choose (using Open Source) whether you'd like your Webinar to be available for other Authors to use in a Pathway. If you make it available, then upon returning to the Assign Learners step later, you'll click Assignment via Pathways, to see in which Pathway(s) it has been used.

You can identify which users have been assigned/have access to it, via the Webinar directly or the Pathway, by viewing the Assigned Via column, in the table below.

Note✨: Once your Webinar is published, you'll be able to quickly assign Users, Custom Rules and Groups, via the the Content insights page, using the Assign Learners step shortcut.

  • Select the 3-dot menu for your Webinar and choose Assign Learners.

  • This will open the assignment slide-out screen, revealing the same details as shown in the editor. Some exceptions include:

    • Email notifications toggle: this will need to be controlled within the editor

    • Assignment via Pathways: this will show the number of Pathways your content is featured in, but to expand the list, you will need to go into the editor.

  • Select Update Learners to make your changes. A notification will appear in the bottom-right of the screen, confirming your assignment as updated.

5. Set up the availability at the Release & Deadline step:

  • Open Source - this toggle allows you to choose whether other Authors can use your content (or not) within a Pathway they're editing.

  • Webinar Type:

    • Zoom - You can incorporate a Zoom webinar only if you have Zoom's webinar feature added to your organisation's Zoom account. The Admin of the Zoom account must enable the relevant Users to host, via Zoom (read more via Zoom's Support here).

    • HowNow Virtual Classroom - Have up to 1000 Users join the session, with a virtual whiteboard included.

    • Use custom Link - Use other virtual classroom links instead (e.g, Google Meets)

  • You can set a maximum allowed bookings per session option, and cancel the session if minimum number of bookings is not reached.

  • One-to-one - best for classes with individual users assigned.

  • Webinar Availability - make it available immediately or schedule its release to your Users.

  • Webinar Deadline - allows you to add a deadline should this be required.

  • Renewal Cycle (Expiry Date) - this is great for compliance content, encouraging Users to re-attend, once the Webinar learning has expired.

  • Other Settings (Auto-enrol) - you can automatically assign the Users added to your Webinar, with this being a random-selection process.

  • Reviews - this allows you to turn on the Reviews option for Users to leave their feedback about the content.

6. Once happy with everything, select Save & Publish.

Note✨: Keep in mind, the following points...

  • For content that is already published: if you want to schedule it to become available at a later date, you will need to do the following: Unpublish the content > set the scheduled date > click "Publish" in order to (re)publish the content.

  • You can edit the time of your Webinar, up to 1 minute before it starts. this can be done via the Bookings page: How to change Event, Live Class or Webinar availability.

Take a look at our quick video guide below...

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