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Assign content to people and groups

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Written by Sunil Sharma

Assign a course, pathway or other published content to individual people, whole groups, or both. The same panel shows who it's already assigned to.

Before you start

  • Admins can assign any content. Managers and Contributors can assign content they created or collaborate on.

  • The content must be Published. Drafts, scheduled and unpublished items don't offer Assign Learners.

Assign the content

  1. In the sidebar, select Manage › Content and find the item.

  2. Select ... on its row, then Assign Learners.

    The row menu in Manage › Content with Assign Learners highlighted

  3. Add individual people: select Search people..., type a name and select each person.

  4. Add a group: select Add Rule, choose Group, pick the group under Choose group, then select Add Rule. People who join the group later are assigned automatically, and people who leave it are unassigned.

  5. With more than one entry, keep Match Any selected. Match All only assigns people who match every entry, so a person plus a group they're not in gives an audience of 0.

  6. Select the Audience card to check exactly who will be assigned.

  7. Turn Send an e-mail notification to all assigned users on or off. The item remembers the last setting, so check it every time.

Note: Selecting Update Learners assigns the content immediately. Newly assigned people who have signed in before get a notification in HowNow, and an email too if the toggle is on.

  1. Select Update Learners.

The Assign Learners panel with a person and a group joined by OR, the Audience card and the email toggle

You'll see "Assignment updated successfully". The content appears in each person's Assigned Learning.

Remove someone

  1. Open Assign Learners for the item.

  2. Hover over the person or group and select the X.

Remember❗: There's no confirmation/notification sent to users that they've been removed. Everyone covered by that entry loses the assignment as soon as you select Update Learners.

  1. Select Update Learners.

You'll see "Assignment updated successfully", and the entry no longer appears in the panel.

Good to know

  • Other rules: besides Group, Add Rule can match people who Joined, Enrolled in, Completed or Achieved something..

  • Pathways can also be assigned from the pathway editor. Nobody is assigned until the pathway is published.

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